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Memory Lab   Tags: digital preservation, personal archiving  

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Last Updated: Sep 11, 2017 URL: Print Guide RSS UpdatesEmail Alerts

File naming Print Page

File naming tips

Name it.

A common threat to personal digital archiving is not being able to find files. Good file naming practices help us move and find files throughout our lives.

1. File names should be consistent.

2. File names should be obvious. 

3. File names can include a date, series title, and/or series number.

4. Do not include special characters such as ?!*#% in your file name.

5. Do not create file names that are too long. We suggest no more than 25 characters.

6. Use _ instead of spaces to seperate words.

7. Format dates as YYYYMMDD.

8. Consider saving a .txt file in a folder that explains your file names.


Bulk Rename Utility is a free file renaming software for Windows. Add date/time stamps, replace numbers, insert text, convert case, add auto-numbers, process folders and a whole lot more!

ExifRenamer. For Mac users. Renames your digital images by the date they were taken. Allows you to add prefixes and suffixes.

 Stanford University Libraries file naming recommendations and case studies

 The University of Edinburgh on naming conventions


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